During the early stages of entrepreneurship, you may start out as a one-man-band without the need for an office or hiring someone. However, when you apply for business registration or company incorporation, you must provide a business registration address and phone number. If you do not want to rent a physical office just for an address, you can choose to use virtual office service.
Jump to: Rent a Business Address｜Rent a Grade A Office for $100｜Rent Meeting Rooms and Office Facilities｜Are Virtual Offices Legal?
Rent a Business Address
As network technology continues to develop, many businesses have moved to the online world where communication, logistics arrangements, and marketing can all be done online without the need for a physical office.
However, whether you are a freelancer who wants to take orders under a company name, a startup working from home, or a company that wants to establish a branch in Hong Kong, if you plan to do business in Hong Kong, you must register your business or register a company and provide a business address.
Without a physical office, where can you get a business address? Business centres have identified this need and launched the virtual office service, which provides customers with a business address and secretary services such as mail handling, telephone answering, and faxing for a monthly fee.
In addition, they offer fee-based business support services such as trademark registration, accounting, and share transfers, providing all the necessary support for businesses.
In short, a virtual office allows customers to rent a business address for a monthly fee. Customers can save the cost of renting a physical office, and if there are any changes to their business, they can terminate the lease at any time without being bound by the long-term leases of regular commercial buildings.
Rent a Grade A Office for $100
Without a proper business address, it may not be easy for freelancers and startups to establish partnerships with clients. By registering a company and filling in the contact information with a business address, the overall image is elevated, giving potential clients a more professional impression.
Most virtual office addresses are located in commercial core areas, some of which are even located in Grade A office buildings. Monthly rental fees generally range from a hundred to a few hundred dollars, which is definitely affordable compared to renting a physical office.
Some more traditional businessmen believe that the company’s address is indicative of its quality, so printing the address of a Grade A building on a business card can appear more reputable in their eyes.
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Rent Meeting Rooms and Office Facilities
Even if you run an online store or a cutting-edge technology company, there will still be times when you need to meet clients or investors in person. To convince them to believe in your idea and invest in your relatively unknown service, it’s a good idea to meet in a formal meeting room, use presentation equipment, and make a good impression.
Virtual offices are usually operated by business centers, which offer conference rooms that can be reserved for meetings. This saves you the hassle of finding a temporary meeting place, giving you more time to prepare for your presentation.
Are Virtual Offices Legal?
Whether virtual offices are legal or not depends mainly on whether the business center has applied for a company service provider license.
According to the Anti-Money Laundering Ordinance, it is illegal for anyone to operate a business center in Hong Kong without a license. To find out whether the business center holds a valid license, you can search by the company name or license number on the website of the Companies Registry. In general, using an existing virtual office address as the registered office address is legal.
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